Whereas, reliable and ready access to the written rules and procedures of the University and its Schools would benefit its governance and administration; and

Whereas, accountability in governance and administration is well-served by a written record of events reliably and readily available to all who are interested; and

Whereas, the function of libraries is to archive and organize documents so that they are reliably and readily available;

Therefore, the Academic Senate recommends to the University of Southern California that: 

1. The Library of the University be designated an entity responsible for archiving documents relating to the governance and administration of the University and its Schools and other subdivisions.  

2. The University prepare, with consultation with the University Library, a plan with a budget sufficient to carry out this responsibility. 

3. The plan provides not only the archiving and safe-keeping of written documents, but also for the posting of documents in electronic format. 

4. The plan be made available to the University community in a speedy fashion, preferably by March 1, 1998.

Resolution Number: 97/98-05 Motion by: Harvey Kaslow, Medicine
Date: September 24, 1997 Katherine Challoner, Medicine
To be presented at Senate meeting held: October 15, 1997 Seconded by: Kathy Glennan